A per the CSCU Procurement Manual, services between $25,000 - $100,000 requires a minimum of three (3) written quotes. Anything over $100,000 requires competitive solicitation such as a request for proposal or RFP. Please reach out to Purchasing to initiate the process.
A Procurement Specialist from Purchasing will work in tandem with the requesting department to develop a scope of work and solicitation that will be issued to the public for response. The procurement Specialist will advise on next steps including required confidentiality of the process, signed Affidavits and Committee evaluations.
Any time a service costs $50,000 or more, a contract is required per the CSCU Procurement Manual or if a Vendor has issued a contract to a department for signature. (As a caveat, the Office of the Attorney General (OAG) is required to fully execute contracts $25,000 or more. Therefore, if a vendor requires a contract even we are not requiring one that is under $50,000 it still requires OAG signature.) Any time you are uncertain about a Contract requirement, please contact Purchasing.
No, never sign a contract or Order form. Always forward along any documentation requisition signature to Purchasing.
Full disclosure should be provided immediately to Human Resources in order for them to determine if a Dual Employment Form is appropriate or if a PSA may be used. (If Dual Employment Form see next steps below. If PSA, see next steps below.)
PSA’s for State Employees cannot be determined until after the Dual Employment form is completed with HR. Therefore, written justification from an authorized individual in HR must be provided to Purchasing – Contracts advising to proceed with a PSA.
If we are to proceed with a PSA, assuming this service is $100.00 or more, Page 14 of the attached CSCU Procurement Manual states the following:
Therefore, the University cannot proceed without an RFP if the services are $100.00 or more.
