Accounting Forms
Check Reissue Request Form (PDF)
Direct Deposit/ACH Enrollment Instructions
Journal Entry Request Form (PDF)
A Journal Entry (JE) transfers costs (expenditures) or funds (revenue) from one budget or cost center to another budget or cost center. These transfers may range from cost sharing to coding corrections to revenue distributions.
Backup Documentation
Justification for the journal entry must be clearly stated on the form or can be attached
as part of the submission. A description, 35 characters or less, should also be included
on the form. This description will appear online when the form or the involved budgets
or cost centers are inquired in Banner. If a description is not provided, one will
be added by the Financial Operations/Accounting Department that will closely relate
to the justification.
Approvals
All journal entries must be signed and dated by the requesting budget manager or their
budget assistant. Other signatures are required if the journal entry involves other
departments being charged. An attached e-mail approving the charge(s) is acceptable.
All journal entries involving grants must be routed through the Grant Administration
Office for additional approval.
Other Information
This documentation only applies to departmentally requested journal entries. There
are other university-wide subsystems (i.e. procurement card, event services) that
do create journal entries. These subsystems maintain their own documentation and
approvals therefore only data integrity edit checks are performed prior to their posting
into the accounting system.
Also the Financial Operations/Accounting Department will initiate journal entries for a variety of reasons such as corrections, allocations, and accounting compliance entries.
Distribution
All completed and signed journal entries should be sent by e-mail to AccountingAdmin@ccsu.edu.