

The purpose of this section is to acquaint prospective vendors, bidders and suppliers with the purchasing procedures used by CCSU.
CCSU intends that its purchasing be conducted in accordance with State laws and University policies and procedures. CCSU procedures conform to open, ethical and sound procurement policies.
The Vendor Guide to the Code of Ethics for the State of Connecticut can be found here.
CCSU contracts are awarded to the lowest responsible, qualified bidder. Price, quality, experience, and other prescribed selection factors are considered. Where price and other factors are identical (tie bids), preference is given to bidders whose headquarters are located in Connecticut and/or are SBE/MBE/WBE companies currently registered with the State of Connecticut Supplier Diversity program..
Questions relating to purchasing policies or regulations should always be directed to the CCSU Purchasing Department at (860) 832-0041.
Vendors are required to obtain a temporary parking permit from the CCSU Police Dept (located at 1500 East Street) to avoid tickets while on campus. The Police Dept can provide directions to appropriate parking areas.
If you wish to make your company or your product or service known to CCSU, contact the Purchasing Department. We will be glad to meet with you and provide information on how best to conduct business with CCSU. We will also make sure your information reaches the proper departments.
All inquiries into the progress of quotes, departmental decisions, paperwork, etc are to be made through the Purchasing Department.
Providing goods or services to CCSU without an approved purchase order, personal service agreement, or other bona fide contract is prohibited. Providing goods or services without a properly executed purchase order or contract is a violation of Connecticut General Statutes and is not legal binding. CCSU has no legal obligation to pay for said goods or services and a vendor risks non-payment for same.
Unless specifically directed otherwise, all deliveries are to be made to the CCSU Receiving Room, East Hall, Wells Street. Circumventing this procedure may result in delayed processing of subsequent invoices.
Vendors can reach the CCSU Purchasing Department and research/request current RFQs/RFPs via links at the right side of the top of this page.
Please invoice on a CO-17 State invoice form or vendor invoice to the billing address specified on each contract or purchase order. Each invoice should reference a purchase order number or contract number and provide the appropriate Federal Employer Identification Number (FEIN) or Social Security Number (SSN) to expedite payment.
Unless otherwise stated, CCSU payment terms are Net 45 days after receipt of accepted goods or services and properly executed invoice.
Payment is issued through the CCSU Accounts Payable Department Questions relating to payments should be directed to the Accounts Payable Department at (860) 832-2511.
In accordance with Executive Order 7C, vendors are to refrain from offering, and CCSU employees are to refrain from accepting, gifts of any type or value.
General Conditions
Responsibility for all purchases occurring within CCSU is centralized in the Purchasing Department. By such centralized control for both goods and services, uniform adherence to the policies and procedures herein is more closely achieved. Under special circumstance and subject to strict regulations, individual departments may conduct preliminary investigations while developing a source or sources for new products or specialized equipment consistent with required quality or adaptability; however, final commitments for all CCSU goods and services are made by the Purchasing Department in accordance with established policies and procedures.
Communications with Vendors
Purchasing has frequently been asked the question if CCSU personnel can communicate with vendors when preparing for a procurement. Certainly, to adequately do our jobs, we need to speak to companies to educate ourselves on their products and services well in advance of soliciting bids for new products/services. Here are a few things to keep in mind before starting those communications:
Rev 1/19/22