Food Truck Operations

Sponsoring Department Responsibilities

  • Reserve location with CRO
    • Reservation must be completed at least three (3) weeks prior to the event
    • Consider reserving a rain date
  • Contact food truck owner/operator: 
    • Request a quote
    • Request submission of W-9 (if new vendor) through secure link
    • Provide vendor with “Vendor Responsibilities” document
    • Provide directions and exact location of the event
    • Obtain vendor’s NBHD application number
    • Obtain vendor’s COI, with CCSU listed as additionally insured
    • Establish rain date/cancellation plans
  • Submit quote, COI, purchase requisition and NBHD application # to Purchasing
    • If you want the check in hand: 
      1. Clarify with Purchasing
      2. Pick up check from Accounts Payable
  • Submit PO# to CRO
  • Determine the method used to verify meals/servings provided (if applicable)

Purchasing Department Responsibilities

  • Generate PO from documents submitted by sponsoring department
  • Receive and file vendor W-9 (if new vendor) and COI
  • Issue PO to vendor and sponsoring department
  • Confirm payment terms with Accounts Payable and sponsoring department

Central Reservations Office (CRO) Responsibilities

  • Receive and process reservation requests
  • Pending summary to sponsoring department
  • Flag event as “food truck” in EMS to trigger notification to EHS

EHS Responsibilities

  • Confirm receipt of NBHD application number with sponsoring department
  • Conduct fire safety inspection on the day of the event

***EHS reserves the right to restrict or terminate operations if fire, life safety, or code compliance requirements are not met***