Food Truck Operations

Sponsoring Department Compliance Checklist

Downloadable Version

  • Pre-Planning (≥ 3 Weeks Prior)

    • Reserved location through EMS/CRO
    • Confirmed date, time, and location
    • Considered rain date

  • Vendor Coordination

    • Requested and received vendor quote
    • Sent vendor secure link containing W-9 form
    • Sent directions and exact event location
    • Sent “Vendor Responsibilities” document
    • Received vendor’s NBHD application number
    • Received COI (with CCSU listed as additionally insured)

  • Internal Processing

    • Submitted quote, COI, purchase requisition and NBHD application # to Purchasing
    • Confirmed PO has been issued to vendor
    • Scanned and approved vendor invoice onto OnBase
    • Confirmed how check will be delivered
    • Final Verification (1 Week Prior Recommended)
    • CRO reservation approved
    • PO# on file with CRO
    • Picked up check from Accounts Payable (if applicable)

  • Day of Event

    • Vendor arrival time confirmed in advance
    • Meet vendor on site
    • Ensure proper vehicle placement
    • Notify CRO in advance if access to event location is required
    • Ensure EHS fire safety completes inspection

Abbreviation Key

  • CRO : Central Reservations Office 
  • NBHD : New Britain Health Department
  • COI : Certificate Of Insurance 
  • PO : Purchase Order 
  • EMS : Event Management System 
  • EHS : Environmental Health & Safety