Digital Accessibility

Website Accessibility

Our website serves as the primary method of distributing digital content to the university, making strict adherence to the new Title II mandate essential for ensuring everyone can access critical information and resources.

The web team will ensure the main Central website templates meet all accessibility requirements. External websites managed by other Central entities will be responsible for their own compliance. We recommend all external websites be migrated to main system in order to maintain compliance as well as brand consistency.

It is preferred that all documents uploaded to the website be PDFs when appropriate. The web team will scan all documents in Adobe Acrobat for ADA compliance before they are cleared for publication. While we provide initial scanning and feedback for any flagged files, the final responsibility for correcting structural or navigational errors rests with the original author to ensure the content remains accurate and inclusive.

Web Audit Report

What is the Audit

During the initial implementation of the digital accessibility requirements, the web team will create a report of all web pages and documents associated with each section of the website. These reports will be sent to the section's primary web contact (if you receive one of these reports in error, please respond to the email and let us know who the primary web contact is).

The report is a spreadsheet containing an inventory of all webpages within your section of the site and a list of all files (PDFs, Word documents, PowerPoint files, etc.) that are linked from those pages.

The spreadsheet contains 2 tabs:

  1. The first tab is a list of all the live pages in your section. Please review the list of pages and identify if any are no longer needed and can be archived.
    The view column shows all views on the page from January 1st, 2025 — March 1st, 2026.
  2. The second tab is a list of all documents, both internal and external, linked to from your section. 
    Included is a link to the file, a document report (if one is available), and the date it was last updated.
    1. Note that the document report is a guide and not necessarily a guarantee that a document is compliant

This audit is a critical step in meeting federal accessibility requirements and ensuring our digital presence is fully inclusive for all users.

How to Submit Updates

Please review the content inventory and:

The first column, "Action," can be used to identify what steps should be taken on that page or document.Please indicate if the content should be kept, converted, archived, or deleted. 

Keeping an item means that the page or document will remain live on the website. Note that documents that are being kept on the website will need to be remediated if they contain any ADA compliance issues.

Converted files are documents that can be converted into standard web pages. This is most appropriate for smaller, simpler document with only a page or two of content. Long handbooks, flyers, or other complicated documents should remain in their original format if appropriate. 

Archive means the content should remain online, but meets the criteria outlined in the Archived Documents Definition. How these are handled will be change case by case depending on the context. Generally files will move to a new section entitled "archive." 

Delete identifies a page or document to be deleted. It will be removed from the website.

After the report is complete, submit a web request ticket and attach the report. You will be notified when the updates are completed.

Requesting a New Report

Over time the website naturally changes and the reports may fall out of date or become inaccurate very quickly. 

If you would like to request a new report, please submit a ticket to the web request system. In your ticket, include the URL for the homepage of the site in question.

Web Request System