Important Message Regarding State Property

Immediately Report Any Stolen, Missing or Vandalized Property to the Campus Police

All state employees should double their efforts to appropriately safeguard state assets. Any stolen, missing, or vandalized property should be reported immediately (day or night) to the Campus Police at ext. 22375.

Taking Laptops, Desktop Computers, or Any Equipment Off Campus:

A reminder that any faculty or staff members that are using Central barcoded equipment (computer, laptop, printer, etc.), must fill out a Record of Equipment on Loan form. This includes employees who bring laptops and/or other computer devices to and from campus on a regular basis (this would include telecommuting employees).
State property regulations require that anyone who takes any equipment off campus, including, but not limited to, laptops, desktop computers, projectors, etc., must fill out a Record of Equipment on Loan form. This form should also be filled out for laptops that are not removed from campus so that equipment can be properly tracked. This form is valid for ONE YEAR only and must be renewed if you wish to continue using the equipment off campus. All equipment must be brought in annually to be inventoried. This form can be completed online using your Bluenet credentials at the following link: https://www.ccsu.edu/facilitiesmanagement/facilities-management-forms. You must go to the end of the page and electronically print your name in the boxes for the form to be properly submitted. Once the form is e-signed and completed, it will be forwarded to the department chair/director for their approval by e-signature. In the event that an alternate designee is indicated on the form, it will be forwarded to the designee for their approval.

Surplus Equipment

If a department has any state-owned assets that are no longer needed, please fill out an Equipment Inventory Change Request form (https://www.ccsu.edu/facilitiesmanagement/facilities-management-forms) out prior to removal. This is important to ensure that state assets are appropriately inventoried and accounted and removed from the department’s asset inventory. 
 

Moving Computers, Artwork, or Any Equipment to Another Location On Campus:

An Equipment Inventory Change Request form must be completely filled out whenever any equipment or artwork is being moved from one room to another. This is particularly important for computers moving between a department and Information Technology. If your department moves to another building and you leave equipment behind in rooms or closets, your department is still accountable for the equipment until an Equipment Inventory Change Request form has been completed online and the asset has been removed from your department. Contact Property & Inventory Control before you move so we may inventory your area.  We need an accurate accounting of campus assets for state, private, and CSUS auditors who come on campus at random times to test the locations of equipment on campus. This form can be completed online using your Bluenet credentials at the following link: https://www.ccsu.edu/facilitiesmanagement/facilities-management-forms

Office Relocations

Please submit a LLUMIN Work Order Request to Facilities Management for any relocation services required on campus.   

If you have any questions about these procedures, please contact Property & Inventory Control at ext. 22343 or 20028.

Thank you!

Property & Inventory Control