The purpose of this section is to acquaint prospective vendors, bidders and suppliers with the purchasing procedures used by Central.
Central intends that its purchasing be conducted in accordance with State laws and University policies and procedures. Central procedures conform to open, ethical and sound procurement policies.
The Vendor Guide to the Code of Ethics for the State of Connecticut
Central contracts are awarded to the lowest responsible, qualified bidder. Price, quality, experience, and other prescribed selection factors are considered. Where price and other factors are identical (tie bids), preference is given to bidders whose headquarters are located in Connecticut and/or are SBE/MBE/WBE companies currently registered with the State of Connecticut Supplier Diversity program..
Questions relating to purchasing policies or regulations should always be directed to the Central Purchasing Department at 860.832.2534
- Vendors are required to obtain a temporary parking permit from the Central Police Dept (located at 1500 East Street) to avoid tickets while on campus. The Police Dept can provide directions to appropriate parking areas.
- If you wish to make your company or your product or service known to Central, contact the Purchasing Department. We will be glad to meet with you and provide information on how best to conduct business with Central. We will also make sure your information reaches the proper departments.
- All inquiries into the progress of quotes, departmental decisions, paperwork, etc are to be made through the Purchasing Department.
- Departments are not authorized to sign any vendor documentation (i.e. lease agreements or software licenses). All such documents must be signed by authorized personnel from the Central Business Office.
- Providing goods or services to Central without an approved purchase order, personal service agreement, or other bona fide contract is prohibited. Providing goods or services without a properly executed purchase order or contract is a violation of Connecticut General Statutes and is not legal binding. Central has no legal obligation to pay for said goods or services and a vendor risks non-payment for same.
- Unless specifically directed otherwise, all deliveries are to be made to the Central Receiving Room, East Hall, Wells Street. Circumventing this procedure may result in delayed processing of subsequent invoices.
- Vendors can reach the Central Purchasing Department and research/request current RFQs/RFPs via links at the right side of the top of this page.
- Please invoice on a CO-17 State invoice form or vendor invoice to the billing address specified on each contract or purchase order. Each invoice should reference a purchase order number or contract number and provide the appropriate Federal Employer Identification Number (FEIN) or Social Security Number (SSN) to expedite payment.
- Also, in an effort to avoid delay, we strongly encourage vendors to sign up for direct deposit by completing the direct deposit enrollment form and email the attached enrollment form to purchasing@ccsu.edu. From the moment an invoice is processed, you can reasonably expect the Direct Deposit to post to your checking account the next business day, depending on your bank's ACH scheduling.
- Please consider these two requests: 1) to email invoices as a PDF attachment to ap@ccsu.edu & 2) to sign up for direct deposit via this form and upload both this form & your W9 through our secure ShareFile site at your earliest convenience.
- Unless otherwise stated, Central payment terms are Net 45 days after receipt of accepted goods or services and properly executed invoice.
- Payment is issued through the Central Accounts Payable Department Questions relating to payments should be directed to the Accounts Payable Department at 860. 832.2511.
- In accordance with Executive Order 7C, vendors are to refrain from offering, and Central employees are to refrain from accepting, gifts of any type or value.
Please consider these two requests: 1) to email invoices as a PDF attachment to ap@ccsu.edu & 2) to sign up for direct deposit via this form and upload both this form & your W9 through our secure ShareFile site at your earliest convenience.