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Purchasing Card

 

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Ordering Process:

The Purchasing Card may be used to purchase approved goods in person [at the point-of-sale], over the phone, by mail, fax or over the Internet.  Prior to placing an order, check the University and State Contract list for the applicable contract suppliers for the product or service you are about to order. 

When placing your order, please be sure to provide the vendor with the following information:

  • Identify yourself as a Central Connecticut State University employee and provide cardholder name.

  • State that you are making the purchase using a MasterCard Purchasing Card.

  • State that it is a tax-exempt purchase and provide the tax-exempt number listed on the front of the card directly below the cardholder’s name.

  • Provide individual charge card number and expiration date on charge card.

  • Provide complete billing and delivery address including building and room number.

  • State the appropriate University or State Contract that you are using (if applicable) to insure that you receive correct pricing and applicable prompt payment discounts.

  • State the quantity and description of the items being ordered.

  • Verify the total cost of the purchase with the vendor.

  • Furnish any other information that may be required.

Note:  Please inform the vendor not to send a bill or invoice to the ordering department or Accounts Payable.  Submitting an invoice for a charge card transaction may result in a duplicate payment.           

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