Student Union Board of Governors Minutes

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MINUTES - Friday, April 4, 2003

Attendance:  F. Mendoza, S. Kluge, C. Carvalho, M. Roache, D. Anderson, D. Orloske, S. Sweeney, N. Newman,
W. Garosshen, M. Makoski, M. White, J. Baldini 

Mr. Mendoza called the meeting to order at 1:08 p.m. in the Program Council Meeting Room of the Student Center.

SUBOG Banquet

Mr. Mendoza said the event would occur Tuesday, May 6.  The committee met and debated about start time.  Mr. Mendoza asked members for their input on whether 5:00 p.m. or 6:00 p.m. was more desirable.  Mr. Mendoza then asked for a show of hands.  Most indicated 5:00 p.m. was the best.  A theme for the event was also discussed but no final decision was made. 

Student Services Committee

The committee was not able to meet due to snow cancellations and schedules.  They plan to meet soon and will report at the next meeting. 

Budget Committee

Ms. Anderson reported that a proposal to fund the annual SUBOG Recognition Banquet was presented to and approved by the committee.

MOTION:  (Makoski/Newman)                                                               SUBOG 03-06 

To approve an allocation of up to $2,000 from the SUBOG Operations account to fund the annual Recognition Program for the SUBOG. 

Motion Passed:    9-Yes     0-No     0-Abstain


House Committee

The House Committee met April 6.  The committee met to discuss postings on office windows.  A suggestion to update the posting policy and possibly new posting areas were discussed.  The committee plans to revisit these issues at their next meeting.

Program Council Report

Ms. Carvalho asked to ratify the appointment of Ms. Karen Dombrowski as Coordinator of Cinema Central to complete the term of office for the academic year, as Ms. Kelly Osborne had to resign the position due to personal considerations.

MOTION:  (Anderson/Carvalho)                                                              SUBOG 03-07 

To ratify the appointment of Ms. Karen Dombrowski as Coordinator of Cinema Central to complete the term of office for the 2002-2003 academic year.

Motion Passed:    10-Yes     0-No     0-Abstain

She then read the written report highlighting the successful sneak preview movie that attracted over 1,000 students.  She also went over the program for the spring semester emphasizing the upcoming 30+ programs in the next 39 days and over 100 programs that occurred.  Ms. Roache indicated that the Student Senate was going to support the Spring Week program with nearly $20,000 in additional funds. 

Ms. Carvalho then submitted a request to allocate funds from the Program Council Reserves to assist in funding the Spring Week activities.

      MOTION:  (Carvalho/Kluge)                                                                    SUBOG 03-08 

To reallocate $20,400 from Program Council Reserves to the Program Council Climax Committee account to assist in the production of the David Chappelle concert during the Spring Week activities. 

Motion Passed:    10-Yes      0-No     0-Abstain


Mosaic Committee

Ms. Sweeney indicated that there was no report, however, that committee was doing a number of programs and will be very active for the balance of the year. 

Student Center Report

Mr. Orloske indicated that many of the punch list items were being taken care of and he expected them all to be completed by the end of May.  He did indicate that issues related to housekeeping were being addressed and were being complicated by budgetary issues.  In response to questions as to when student clubs would have access to their offices on the second floor after closing, Mr. Orloske indicated that the University was still trying to get the needed motion detectors installed but has not been successful to date.  He assured members that he would continue to bring this concern up and would inform student organizations when this was in place.  He did say, however, in the best case it still would take the balance of the school year to have this particular project completed. 

Mr. Mendoza indicated that he was going to attend the PSAC meeting and said he thought the Board should take a stand or make a recommendation to the President as to the need and importance of the positions of the Assistant Director of Student Activities and the Meeting Planner in the Student Center for supporting student organizations and student life.  He indicated that he thought the Board should indicate their concern that these positions were eliminated in the State layoffs.  It was decided that Mr. Mendoza would draft a letter to the President expressing the Boardís concern and support for these positions. 

Mr. Mendoza indicated that at the next meeting there would be an election for the new Board Chair.  It will occur on April 25 in the 1849 Room.

Mr. Mendoza indicated that as a candidate for President of the CAN he could not be able to sit on the Selections Committee.  Ms. Baldini indicated she would be interested in acting as Board representative in place of Mr. Mendoza, if that would be appropriate. 

Ms. Sweeney indicated the Student Activities Recognition Dinner would be held on April 30 at 5:30 p.m. and invited SUBOG members to attend, as they were co-sponsors of the program.

Ms. Baldini reported that IRCís All-Night Volleyball Tournament would be occurring and that on May 9 IRC would be having their Retreat Picnic and their recognition banquet on May 6.

Mr. Mendoza adjourned the meeting at 1:52 p.m. 

Respectfully submitted, 

Duane A. Orloske
Executive Secretary