Student Union Board of Governors Minutes

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Student Union Board of Governors (SUBOG)

Minutes for Friday, May 2, 2008, 1849 Meeting Room

Present:  K. Barone (Chair), C. Bombria, K. Kreho, C. Zohlman, T. Bonner (AE), K. Fournier, M. Dwyer,
D. Lynch, S. Martinez, C. DeLauretis, E. Tuttle, S. Horrax, J. Higgins, O. Mamed, S. Hazan, R. Bachoo,
J. DiPlacido, M. Garofalo

Absent:  E. LaCombe, A. Spitko, C. Brantley, I. Ceballos, J. Lalanne, D. Macchiaroli, G. Gigliotti,
M. Toston

Guests:  D. McGraw, T. Moffo Simpson, K. Poirier, S. Rine, S. Sweeney, L. Tordenti

Mr. Barone called the meeting to order at 2:05 PM.  He welcomed all and asked that the minutes from the previous meeting be approved.

MOTION (S. Horrax/C. Zohlman)                                                                     SUBOG 2008-29  

To approve the minutes of the April 11, 2008, meeting, with corrections, as attached

Motion Passed:   18-Yes        0-No                0-Abstained

CAN Report

The CAN monthly report of activities produced by this subcommittee of the SUBOG was presented.  Spring Week events were highlighted as a major effort this month and recent past events were well attended, including a trip to Rhode Island (40), Spring Week Activities: Comedian (300), One Ton Sundae (250), Crazy Cardboard Canoe Race (100), Outdoor Carnival (1,000), Outdoor Movie and BBQ (100), Outdoor Village and Spring Concert (1,852), Cirque du Soleil (55).  Planning for summer and fall events is under way.

Mosaic Committee

Mr. Martinez, Chair of the Mosaic Committee, reported that his committee had their weekend mini-retreat and planned events for next year.  Their plan includes panel discussions, films and a series of events during the month of March 2009.  The group is very excited about the planning that they completed during this mini-retreat and hope to build membership in the fall.

Student Services Committee Report

Ms. Fournier reported on the tabulation of their informal survey.  Students are most interested in additional private study space for individual and small group projects, looking for more food options in the Student Center, a mini computer lab, a small theatre performance venue, and additional club space.  Other suggestions included a GLBT Center, a gym/workout center, an art gallery, a half-pipe, bowling alley, night club, tranquility room (meditation, prayer) and personal services salon (hair, nail and tanning) and more couches.  WE NEED MORE SPACE!

House Committee

Mr. Tuttle reported that the committee met several times to finalize the recommendation for student club office space reorganization that the committee was making today for SUBOG action. A PowerPoint presentation was used to share the committee work.  As noted previously, a letter and application were sent to the eight clubs that currently have space in the Student Center noting clearly that all offices were subject to review and that no current club was guaranteed space as they have it now. 

Eight of eight clubs reapplied and there were 13 new applicants to consider.  The committee was interested in making sure we were getting the best use of space allocated, that as many clubs as possible were served and that the end result was that all students benefited from the decisions.  The recommendation to the Board was the following:

-       SGA Office (2110000) will remain in the same location with a reorganization of their current space as they cited and have implemented.

-       CAN Office (2030000) will remain in its original location and the Design Office for the Student Center and Student Activities/Leadership Development Office continues as a partner in the office.  The meeting room will be shared through the SA/LD Office for CAN and club meetings as prior.  SUBOG Chair will share this space with CAN as well.

-       Mosaic Center Offices be used as follows:  2050100 becomes the GLBT UA Office shared with the Mosaic Committee Chair.  2050200 becomes the LASO and COLADA Office with both officially being granted the space.  The outer office (2050000) will be used for reception, work space and group meeting space when appropriate and what the office mates agree upon.

-       The PRIDE Office (2090000) remains where it is currently located.

-       The BSU Office (2100000) will be shared with the United Caribbean Club (UCC).

-       WFCS suite of offices and studios remains essentially the same with Studio C being appointed as the Political Action Office combining this space for Progressive Students Alliance, College Democrats and College Republicans.

-       The former Recorder Offices (1070000, 1070100, 1070200 and 1090000) are now designated a Print Media Suite and includes assignment of Helix to this office.  Helix and Recorder staff will work out how the space is used.

Discussion of the proposed assignments included questions about furniture and technology.  The Student Center will work with clubs to get appropriate furniture, signage, and install technology that SGA would provide, if they are asked.  The question of Studio C being reassigned was supported by observation over months that this studio was being used for private band practice and storage of non-University (personal) musical equipment, not as it was intended as a “live” studio for guest musicians.  Concern was expressed about an appeal process to the University Facilities Planning Committee; but SUBOG agreed that student office space appeals will be handled by students, not administration.  The committee indicated that they were trying to bring efficiency to the spaces by increasing use and benefit to more clubs, wanting a fair and equitable process, wanting to increase the creative learning environment where students would learn from each other, and increase the diversity of the club offices. 

MOTION (A. Estrom/C. Zohlman)                                                                     SUBOG 2008-30  

To approve the recommendation of the House Committee on office assignments permanently until such time as the SUBOG decides it is time to review. 

Motion Passed:   14-Yes        1-No                3-Abstained

Evan expressed appreciation for the work of committee members at many meetings on this project this year.  The House Committee will notify clubs by the end of next week.

Budget Committee Report

See “New Business.”

New Business
Mosaic Chair S. Martinez presented his request from the SUBOG for funding this subcommittee of SUBOG for next year.

MOTION (J. DiPlacido/C. DeLauretis)                                                               SUBOG 2008-31  

To approve the allocation of $20,000 to Mosaic for programming during 08-09

Motion Passed:  17-Yes         0-No                1-Abstained

The CAN Budget was requested by C. Bombria for programming during the 08-09 year.

MOTION (C. DeLauretis/K. Kreho)                                                                   SUBOG 2008-32  

To approve the allocation of $156,000 to CAN for programming during 08-09

Motion Passed:  18-Yes         0-No                0-Abstained

SA/LD requested a portion of the budget for Leadership Programming for 08-09.

MOTION (C. DeLauretis/E. Tuttle)                                                                    SUBOG 2008-33

To approve the allocation of $32,000 to SLD905 for programming during 08-09

Motion Passed:  17-Yes         0-No                1-Abstained

S. Hazan requested funding of $1,755 from SBG900 for support of summer programming.  Students agreed that the money should be used for students first.

MOTION (S. Horrax/A. Estrom)                                                                        SUBOG 2008-34

To approve the allocation of $1,755 to CAN-SA/LD from SBG900 for summer programming, that students are the primary attendees, that students get a discounted rate, and that students have a time of about one week prior to an event to purchase these discounted tickets before an event is opened for general public ticket sales.

Motion Passed:  15-Yes         0-No                1-Abstained

Chair K. Barone requested support funding from SBG900 for continuation of the SUBOG sponsored “The Living Room Lecture Series” (four events) that was so successful this year.  Discussion included getting more Instructional Faculty support for class projects, advising the Provost of the program and asking him to support this effort to the Deans and to the Instructional Faculty.

MOTION (S. Horrax/M. Dwyer)                                                                        SUBOG 2008-35  

To approve the allocation of $10,000 from SBG900 for “The Living Room Lecture Series” for 08-09

Motion Passed:  14-Yes         0-No                1-Abstained

Support for the annual Ross/Fahey Golf Challenge which is a scholarship fund raiser for students who are involved in student activities through NACA was requested in the amount of $550. 

MOTION (S. Martinez/A. Estrom)                                                                     SUBOG 2008-36 

To approve the allocation of $550 from SBG900 to NACA for the scholarships

Motion Passed:  14-Yes         0-No                0-Abstained

Old Business

K. Barone requested a motion of support from the SUBOG for the concept of the Student Statement of Ethics that an ad-hoc committee of SGA has been working on for about a year and a half.  SUBOG discussed the statement again and suggested that the statement is not punitive, suggested a signed acknowledgement by students, and that it be in the Student Handbook of the University.  Barone reminded the Board that the long-term plan is to create a Student Ethics Board and will work on that over the summer.

MOTION (M. Dwyer/S. Horrax)                                                                        SUBOG 2008-37  

To support the spirit of the Student Code of Ethics document and the possible creation of a Student Code of Ethics Board

Motion Passed:  14-Yes         0-No                0-Abstained


-       Please attend the President’s Citation Awards on May 6 at 4 PM in Founders

-       Please plan to attend the SUBOG Recognition Banquet on May 6 at 6 PM

-       Good Luck on Finals!

-       Have a Great Summer!

The meeting was adjourned at 3:35 PM.

Respectfully submitted,   

Wayne Otis Mamed
Executive Secretary, SUBOG 2007-2008