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Exam Proctoring Policy for Students and Faculty

Exam accommodations are intended to provide students with disabilities an equal opportunity to reflect the knowledge they have gained in a particular course of study. Eligibility for exam accommodations is determined in advance by Student Disability Services (SDS) Staff and is based upon confidential, substantiating documentation. Common exam accommodations may include but are not limited to distraction-reduced environment, extended time, and alternate formatting (i.e., braille, large print). Less common exam accommodations may include but are not limited to readers, scribes, assistive technology, and computer use as an alternative to paper-based tests. Students authorized for common exam accommodations may choose to take exams in the classroom, within the respective academic department as arranged by the instructor, or in the SDS Testing Center. Less common exam accommodations are usually provided through the SDS Testing Center.

SDS strives to maintain the highest academic integrity possible when proctoring exams. The SDS Testing Center is staffed by trained exam proctors and offers a distraction–reduced environment. It is conveniently located in Carroll Hall, Room 246. The SDS Testing Center is open Monday through Thursday from 8:00 AM to 8:00 PM and Fridays from 8:00 AM to 5:00 PM during the fall and spring semesters. During the summer, it is open Monday through Thursday from 8:00 AM to 5:00 PM. Seating is limited and must be reserved in advance

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Procedures for Exam Accommodations In The SDS Testing Center

Students Responsibilities

  • Notify your professors early that you have been granted testing accommodations and when applicable, indicate your preference for using the SDS Testing Center.

  • At least three days in advance of the exam date, notify the SDS Administrative Assistant in person, by telephone or by email that you would like to take your exam in the SDS Testing Center. Be prepared to provide your name, the course name, the name of the corresponding professor, and the date and time your classmates will be taking the exam. If you need a reader and/or scribe, please note this when reserving your testing space. Unless otherwise directed by the professor, the SDS Administrative Assistant will schedule your exam as close to the date and time your classmates will be taking the same exam. 

    Send request no later than 5:00pm on:

    To take the test on:                                    

    MONDAY

    THURSDAY

    TUESDAY

    FRIDAY

    WEDNESDAY

    MONDAY

    THURSDAY

    TUESDAY

    FRIDAY

    WEDNESDAY

  • On the day of your exam, check-in with the SDS Administrative Assistant (Carroll Hall, Room 150) 15 minutes in advance of your exam time and be prepared to present your student ID. She will confirm that your test has been received and will direct you to the SDS Testing Center. 

  • While taking your exam, you are generally not allowed to have anything at your work space except for the items that have been approved by the respective professor as indicated on the Exam Proctoring Checklist. 

  • You are expected to uphold the integrity of the examination process and are subject to disciplinary action for academic misconduct including but not limited to sharing test content with others.

  • You are expected to obey all SDS Testing Center rules posted within the Center. This includes maintaining a quiet environment.

  • When you have completed your exam, kindly hand the exam and attachments if applicable to the Testing Center Proctor. SDS Staff will ensure delivery to the respective professor. 

  • If you have any questions or concerns before, during or after taking your exam, please notify the Proctor, SDS Administrative Assistant or Staff for assistance and/or guidance.

SDS Staff Responsibilities

  • Once a student schedules an exam at the SDS Testing Center, the SDS Administrative Assistant will notify his/her professor via e-mail and ask him/her to complete the Exam Proctoring Checklist. This Checklist asks the professor to indicate the time allotted for students taking the exam in class, the items permitted in the testing area, and other information about exam delivery and exam return. 

  • The SDS Staff will ensure that exam is distributed to and collected from the student when he/she arrives and departs from the Testing Center, providing the student arrives on time. See "Lateness" and "Illness" procedures below.

  • The SDS Staff will also ensure that the student is provided with the authorized amount of time allowed and that he/she has access to only those items noted by his/her professor on the Exam Proctoring Checklist.

Faculty Responsibilities

  • Once notified that your student will be taking an exam in the SDS Testing Center, you are responsible for delivering the exam and Exam Proctoring Checklist to the SDS Administrative Assistant. This can be done in person, via email or by fax. It is important that the Exam Proctoring Checklist accompany the exam; the student will have access to only those items noted by you on the Checklist. For a copy of the Checklist, please click here

  • When the exam has been completed, the professor or designee (i.e., department Administrative Assistant) will pick up the exam from the SDS Administrative Assistant (Carroll Hall 246).  Alternately, the professor may request return via interdepartmental mail service or scanned email (Exam must be on single-sided 8.5" X 11" paper; cannot scan exams with Blue Books).

Lateness

Students are expected to arrive on time to take their exams. Should you arrive late for your exam, you will be offered only the scheduled time remaining (as indicated on the Exam Proctoring Checklist). If you arrive late by 30 minutes or more, permission to begin the test in the SDS Testing Center will only be given with the professor’s written permission. It is your responsibility to make such a request. 

Illness

If you are unable to take an exam due to illness or emergency, please contact your professor immediately. You are responsible for coordinating the makeup for any missed exam. Part of this coordination requires that you keep the SDS Staff informed of your status so that alternative arrangements can be made.

Rescheduling an Exam

Several steps are needed in order to reschedule an exam missed because of a medical issue or personal emergency. These steps include:

  • You must contact your professor to receive authorization to reschedule a missed exam.
  • Both you, as the student, and your instructor need to communicate with the SDS Staff that exam rescheduling authorization has been granted.
  • Both you and your professor will coordinate/arrange a new testing date and time with the SDS.

Readers

A "Reader" is a person who reads exams aloud to students who cannot access the written text in which it is normally presented. The policy governing the interaction between readers and test takers is:

  • Readers can be asked to repeat information, so do not hesitate to ask them to do so.
  • Readers will only read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.
  • Readers need your feedback to be effective. Let the person reading to you know what method of vocal communication works best for you in terms of voice tone, rate/speed, pause between sentences, etc.

Scribes

A "Scribe" is person who records in writing the oral answers of student’s exam questions. A scribe will write down all orally dictated answers to exam questions. The policy governing the interaction between scribes and test takers is:

  • Scribes will write down verbatim what you have dictated. The scribe is not responsible for organizing or paraphrasing your thoughts into a final most "readable" draft.
  • Scribes are responsible for general spelling and sentence-ending punctuation. You are responsible for detailing to the scribe any spelling specific, class-related terminology or punctuation.
  • At any time during your exam, you will have the opportunity to review what the scribe has written either by reading or having it read to you.
  • If there are corrections in your exam responses, you will direct the scribe to make them. 

 

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