Policies & Procedures
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Conference and Registration Fees
Supporting documentation attached to the Travel Authorization must show this fee. It is possible to have the University prepay a conference fee if requested on the Travel Authorization at least two (2) weeks prior to the sponsoring organization’s payment due date. The completed registration form must be attached to the Travel Authorization and the organization’s Federal Employee Identification Number (FEIN) must be indicated on the Travel Authorization.
No reimbursement can be made for any social events or tours not related directly to the purpose of the trip.
If any meals are included in the registration fee, it must be noted on the Travel Authorization and the daily subsistence allowance must be reduced accordingly. Deduction is based on the Allocation of Meal & Incidental Expenses rates, as per Exhibit F. Exceptions are as follows:
Continental Breakfast - When only a continental breakfast is served, reimbursement for breakfast will be provided.
Reception - If there is only a reception provided in the evening, reimbursement for dinner will be provided.