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Functions and Responsibilities for Standing Committees of the Faculty

(Revised May 7th, 2001, http://www.ccsu.edu/facsenate/Minutes/Minutes2000-01/Minutes05-07-2001.htm)

General Statements

A. Within the limits established by the Board of Trustees for the Connecticut State University and provisions set forth in the approved Policies and Procedures for the State University Faculties, the academic faculty and administration share jointly the establishing of University Policy.

B. The Faculty formulates and recommends policy through the Faculty Senate and through Standing Committees of the Faculty.

C. The Faculty Senate is recognized as the instrument of the Faculty with the functions and responsibilities indicated in the Constitution of the Faculty Senate of Central Connecticut State University, approved by vote of the Faculty on May 9, 1974.

D. The President of the University, having the ultimate responsibility for the operation of the University, shall have veto powers concerning all matters of policy. All Faculty Senate and Departmental Appointees to Standing Committees are subject to the approval of the President.

E. It shall be the prerogative of the Vice President for Academic Affairs to sit as an ex-officio member of any committee to which he/she is not specifically assigned.

F. Each Standing Committee of the Faculty as well as the Faculty Senate shall forward one copy of the minutes of each of its meetings to the University Library for retention in the archives of the University. For information purposes only, each Standing Committee of the Faculty shall forward one copy of the minutes for their meetings to the President of the Faculty Senate and to Chairpersons of each Department. The President of the Faculty Senate shall make these minutes available to Faculty Senators.

G. All policy recommendations requiring Faculty approval shall be submitted in writing to the members of the Faculty Senate at least seven days prior to the meeting at which the proposal is to appear as an agenda item.

H. Every Senate Committee of the Faculty shall have a statement of purpose including functions, responsibilities, and by-laws. How members are chosen, their number and length of service— both of a single term and number of consecutive terms— should be stated. It is important, that, if possible, the committee's meeting times be included in this statement. The maximum length of continuous service on any standing committee for elected members is either (1) three consecutive two-year terms or (2) two consecutive three-year terms. Members on Standing Committees of the Faculty that are elected into office during their last term shall be granted a one-term extension. Committees may include in their by-laws more restrictive service limits, but they may not extend these service limits.

I. Any committee with five (5) or more elected members must have representation from at least two schools. For operational efficiency, it is recommended that Standing Committees of the Faculty hold elected membership to seven (7) or fewer in most cases. No department shall have more than one member per committee where that committee's business directly impacts that department.

J. All Standing Committees of the Faculty are to organize themselves by October 15th and are to report names of their elected chairs to the Senate in order that these be published with the minutes of the first Senate meeting of November. The Senate President shall charge a committee member to schedule an organizational meeting. Those committees whose deliberations do not involve confidentiality should also report their meeting times.

K. All Standing Committees of the Faculty Senate and all Standing Committees of the Faculty are to report at least once annually to the Faculty Senate.

L. Formation of new or ad hoc Standing Committees of the Faculty Senate and Standing Committees of the Faculty shall be by the action of the Faculty Senate. At the time of formation, the membership, means of selection, and the specific functions and responsibilities of the new committee must be clearly defined. Upon approval of the Faculty Senate, the name, functions, responsibilities, and by-laws will be posted in the listed descriptions of Standing Committees of the Faculty in the Faculty Handbook. It is the responsibility of the Faculty Senate to keep this document up-to-date.

M. In the following committee descriptions four definitions are assumed:
  1. Committee refers only to such a group with membership and responsibilities beyond a single department or school.
  2. Instructional/Teaching Faculty are those represented by AAUP; Administrative Faculty are those represented by SUOAF/ AFSCME.
  3. Membership implies full-time faculty. However, if a part-time member participates on a committee, then they do so only on their own volition and on a volunteer basis.

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