AboutAcademicsAdmissionsAlumni and FriendsAthleticsCampus Life
Home >
Finance > Payroll > Student Employment Forms > Student Employment FAQs for Supervisors
page tools :

 
Student Employment FAQs for Supervisors
 
 
 
 

Q. What paperwork is required for new student employees?

A.

  1. Student Help Program Certification or Federal Work Study Program Award Certification
  2. Wage Justification (if earning more than minimum wage, $8.25)
  3. I-9 (The student must present unexpired document(s) that establish both identity and employment authorization from the Lists of Acceptable Documents in the I-9 form.)
  4. W-4
  5. CT W-4

 

Q. What paperwork is required for current student employees?

A.

  1. Student Help Program Certification or Federal Work Study Program Award Certification
  2. Wage Justification (if earning more than minimum wage, $8.25)
  3. W-4 (if the student would like to change their withholding)
  4. CT W-4 (if the student would like to change their withholding)

 

Q. What areas are supervisors required to complete on the Student Help Program Certification/Federal Work Study Program Award Certification forms?

A. The Effective Date, Department, Banner Index, Telephone Extension, Supervisor’s Name, and Supervisor’s Signature. If the position is grant-funded, a signature by Grants Administration is required.

 

Q. What is the Effective Date on the Student Help Program Certification/Federal Work Study Program Award Certification forms for new students?

A. The student’s date of hire.

 

Q. What is the Effective Date on the Student Help Program Certification/Federal Work Study Program Award Certification forms for current students who are switching departments or changing their status?

A. The Effective Date must be the first day of a pay period.

 

Q. Why must the Effective Date for current students who are switching departments or changing their status be the first day of a pay period?

A. The student may not work with more than one supervisor in any given pay period.

 

Q. Why am I required to complete the Banner Index on the Federal Work Study Program Award Certification form if the position is funded through Work Study?

A. For the Payroll department’s use for location codes.

 

Q. What areas do new students need to complete on the Student Help Program Certification/Federal Work Study Program Award Certification forms?

A. Student’s Name, CCSU ID #, Student’s Certification section, and the New Employee Personal Data section.

 

Q. What areas do current students need to complete on the Student Help Program Certification/Federal Work Study Program Award Certification forms?

A. Student’s Name, CCSU ID #, and the Student’s Certification section.

 

Q. Where is the Student Help Program Certification form located?

A.   Navigate to the Payroll Department’s web site at http://www.ccsu.edu/page.cfm?p=743 and click on Student Employment Forms. Forms are also available in Business Services, Marcus White Annex, room 006.

 

Q. Where is the Federal Work Study Program Award Certification form located?

A. The Financial Aid office in Davidson Hall, room 221.

 

Q. Where can I find the I-9, W-4, CT W-4, and Direct Deposit forms?

A.   Navigate to the Payroll Department’s web site at http://www.ccsu.edu/page.cfm?p=743 and click on Student Employment Forms. Forms are also available in Business Services, Marcus White Annex, room 006.

 

Q. Where can I find the State Code of Ethics, Violence in the Workplace Prevention Policy, Records Retention and Disposition Policy, and the CCSU Policy on Computer Use?

A. Navigate to the Payroll Department’s web site at http://www.ccsu.edu/page.cfm?p=743 and click on Student Employment Forms.

 

Q. Where do students bring their completed paperwork and form(s) of identification?

A. Business Services in Marcus White Annex, room 006.

 

Q. What form(s) of identification does my new student need to provide the Payroll Department?

A. The student must present unexpired document(s) to the Payroll Department that establish both identity and employment authorization from the Lists of Acceptable Documents in the I-9 form.

 

Q. Where can I find the current pay period schedule for students?

A. Navigate to the Payroll Department’s web site at http://www.ccsu.edu/page.cfm?p=743 and click on Student Employment Forms.

 

Q. When is a Wage Justification form needed?

A. If the Student Worker/Work Study student will be making more than the minimum wage of $8.25 per hour.

 

Q. What is a supervisor required to complete on a Wage Justification form?

A. Student’s Name, CCSU ID Number, Proposed Pay Rate, Student Worker class of pay requested, summary of tasks and duties assigned to the Student Worker, Supervisor’s Printed Name, Supervisor’s Signature, Department, Extension, and Date. Class III pay requests require a statement verifying that the Student Worker has had two years of training or experience relevant to the Student Worker position to be held.

 

Q. What can I pay my students per hour?

A. See Student Worker Pay Rates and Job Classifications chart on the second page of the Wage Justification Form. Only pay rates listed in this chart may be utilized.

 

Q. How do I choose a pay rate for my student?

A. See Student Worker Pay Rates and Job Classifications chart on the second page of the Wage Justification form. Choose a pay rate from the class which best aligns with the student’s experience and/or training.

 

Q. Can a student hold more than one Student Worker/Work Study position on campus?

A. No, the student may not work for more than one supervisor in any given pay period.

 

Q. How many hours can my student work during the semester?

A. No more than 40 hours per pay period.

 

Q. How many hours can my student work during vacation periods and summer sessions?

A. No more than 40 hours per week.

 

Q. When can my student begin working if they have not worked on campus previously?

A. You must verify that all required new student paperwork is completed and processed before you allow your student to begin working.  In order to verify this, you will be cc’d on the email that is sent to your student with their Core-CT username and password.

 

Q. When can my student begin working if they have/are currently working on campus?

A. The required current student paperwork must be completed and submitted to the Payroll department and the Effective Date of transfer must be the first day of a pay period. The student may not work for more than one supervisor in any given pay period.

 

Q. When should my student enter their hours in Core-CT?

A. Your student may enter their hours in Core-CT daily, however, all hours for the pay period must be submitted by 8 pm on the last day of the pay period. (Remind your student to enter their hours in increments of .25.)

 

Q. What is the Time Reporting Code in Core-CT for my student’s regular hours worked?

A. REG.

 

Q. What is the deadline for supervisors to approve timesheets?

A. Supervisors must approve timesheets by the close of business on the Friday following pay day (unless otherwise directed by Human Resources).

 

Q. Can my student verify that I have approved their hours in Core-CT?

A. It is the student’s responsibility to verify that you approved their timesheet it by the close of business on the Friday following pay day. Once the student has submitted their timesheet and it has processed overnight, the student may view the status of their timesheet through the Payable Time Detail link (see Core-CT Self-Service Training for Student Workers).

 

Q. How will my student get paid?

A. Your student will either receive a paper check or the earnings will be deposited into their bank account if they have signed up for direct deposit.

 

Q. How can my student sign up for Direct Deposit?

A. Your student can print a Direct Deposit form by navigating to the Payroll Department’s web site at http://www.ccsu.edu/page.cfm?p=743 and clicking on Student Employment Forms or your student may pick up a Direct Deposit form in Business Services, Marcus White Annex, room 006. The completed Direct Deposit form may be returned to Business Services.

 

 

A request for further information or questions may be directed to the Payroll Department in person or by telephone at the following location or number: 

Marcus White Annex, Room 006
1615 Stanley Street
New Britain, CT 06050
Phone: (860) 832-2501
Fax: (860) 832-2522


Hours: 

Monday - Friday 8:00 a.m. to 5:00 p.m.



If you do not have Acrobat Reader version 4.0 or higher, download it for free from:

 http://www.adobe.com/
 

Get Acrobat Reader   

 

Rev. 02/04/2014

© 2013 CENTRAL CONNECTICUT STATE UNIVERSITY  CONTACT US   SITE MAP      WEBMASTER      DIRECTIONS   CAMPUS ACCESSIBILITY
email page print page small type large type large type
powered by finalsite