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Reallocating Expenses:

Purchasing Card charges are applied to the Banner Index that the department chose at the time that they applied for the card.  Occasionally, a department may wish to have a charge applied to another Banner Index.  A Purchasing Card Reallocation form has been designed to transfer a Purchasing Card transaction from one Banner Index to another with proper authorization.  The request must be received no later than five (5) working days from the close of the billing cycle (13th of each month).  The Purchasing Card Reallocation form can be found on the P-Card website at:

http://www.finance.ccsu.edu/PurchasingCard/forms/P-CardReallocationForm.pdf.

If the cardholder is unable to utilize the Purchasing Card Reallocation form within the specified period, a Journal Voucher Request form may be completed only after the charges(s) appear in Banner so that the cardholder may indicate the Banner Account number (subcode) on the form.  The Accounting Department cannot process the Journal Voucher without this information.  A sample of a completed Journal Voucher Request, with instructions, may be found in the appendix.

If you do not have a Banner Account, please contact the Help Desk @ x21720 to obtain Banner access.   

For those who have received Banner training and wish to receive instructions on how to view Purchasing Card transactions in Banner, please contact Lucy Cannamela at x22502 or e-mail cannamela@ccsu.edu.  Training is “hands on” using your budget data. 

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