Purchasing Card

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Purchasing Card Audits:

To ensure the continued success of the Purchasing Card Program and to meet the audit requirements of the University, various government agencies, and the requirements of this program, audits will be made of cardholder’s accounts to ensure that items purchased have been received and that policies and procedures are being followed.

The Purchasing Audit team will monitor conformance to these procedures.

Audits will be completed in accordance with the following guidelines:

• Audit reports will be completed utilizing a post audit report to record any infractions.

• Audits will be completed on all cardholder accounts as follows:

  • Audits will be completed on each account every other year and a minimum of 33% of their transactions will be reviewed as a baseline audit.

  • Follow up audits will be completed on those accounts where infractions were previously identified on a priority basis.

  • The P-Card Audit Team may provide new cardholders with a "courtesy audit" to ensure that their records are being maintained correctly after three months or when there is sufficient activity.

  • The P-Card Audit Team will keep the Director of Business Services informed of audit results.

The P-Card Audit Team will be available to provide training and technical support to cardholders, as needed.