Purchasing Card

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Benefits to the Cardholder/Department:

• Obtain goods and services faster and easier.

• Significantly reduces the workload related to the purchase and payment of goods and services.

• No purchase order is required; therefore, no typing and tracking of individual purchase requisitions and receiving reports are required.

• Receive orders within days instead of weeks.

• Significantly reduces the clerical and approval processing time.

• Provides end users with greater autonomy.

When a purchase is requested by the vendor at the point-of-sale, the MasterCard system validates the transaction against pre-set limits established by the University.  All transactions are approved or declined [instantaneously] based on the following Purchasing Card authorization criteria:

• Number of transactions allowed per day – twenty [20]

• Number of transactions allowed per billing cycle  – One Hundred [100]

• Purchase limit per transaction is Nine Hundred and Ninety-nine Dollars [$999.00].

• Spending limit per billing cycle – Ten Thousand Dollars [$10,000]

• Splitting a transaction/purchase over $999 is not allowed.

*Exemptions to the above limitations may be granted on a case-by-case basis upon the approval of the Purchasing Manager.

The Purchasing Card represents the University’s trust in you and your empowerment as a responsible employee of the University to safeguard and
protect our assets.  As a cardholder, you assume the responsibility for the protection and proper use of the Purchasing Card.