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Purchasing Card

 

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Benefits to the Cardholder/Department:

  • Obtain goods and services faster and easier.

  • Significantly reduces the workload related to the purchase and payment of goods and services.

  • No purchase order is required; therefore, no typing and tracking of individual purchase requisitions and receiving reports are required.

  • Receive orders within days instead of weeks.

  • Significantly reduces the clerical and approval processing time.

  • Provides end users with greater autonomy.

When a purchase is requested by the vendor at the point-of-sale, the MasterCard system validates the transaction against pre-set limits established by the University.  All transactions are approved or declined [instantaneously] based on the following Purchasing Card authorization criteria:

  • Number of transactions allowed per day – twenty [20]

  • Number of transactions allowed per billing cycle  – One Hundred [100]

  • Purchase limit per transaction is Nine Hundred and Ninety-nine Dollars [$999.00].

  • Spending limit per billing cycle – Ten Thousand Dollars [$10,000]

  • Splitting a transaction/purchase over $999 is not allowed.

*Exemptions to the above limitations may be granted on a case-by-case basis upon the approval of the Purchasing Manager.

The Purchasing Card represents the University’s trust in you and your empowerment as a responsible employee of the University to safeguard and
protect our assets.  As a cardholder, you assume the responsibility for the protection and proper use of the Purchasing Card.

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