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Policy on Confidentiality and Retention of Student Files

Our obligation to students with disabilities is to ensure nondiscrimination based on disability.  The Office views all materials pertaining to a student’s disability as confidential.  Within the jurisdiction of University policy, this includes information pertaining to the identification of a disability, quantitative/qualitative information as to areas of impact and/or limitations, history, and observations or recommendations helpful in serving the student.  This documentation is essential to verify the disability, and to plan and implement appropriate services and/or accommodations to ensure educational equity as provided under the Americans with Disabilities Act.

Only those faculty or staff members directly involved in the provision of accommodations and/or auxiliary aids and services would need to know that a student has a documented disability.  However, neither the documentation of the disability nor the specific details of a student’s disability will be revealed unless the student chooses to disclose this information.

Additionally, we do not release such information to any persons, agencies, other students, parents or associates (including university personnel) without permission from the student except in certain cases as defined by law.

Retention and Review of Student’s Files
Student files and documentation are kept on file for no more than seven years from the time students were last registered at the University.  All information in the file is the property of the Office of Student Disability Services.  Documentation that is sent to the Office of Student Disability Services by prospective students is kept only for those students who register at CCSU the following semester.  Students wishing a copy of the documentation of their disability must submit their request in writing to the Office of Student Disability Services.

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