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NEASC Steering Committee Meeting
May 6, 2008
11:00 a.m.
Presidents Conference Room
Minutes
Present:
C. Lovitt, P. Lemma, A. Alling, T. Craine, C. Magnan, N.
Pettinico, R. Cernock,
M. McLaughlin, K. Kollar
Discussion of the May 1, 2008 Town Meeting:
C. Lovitt asked the committee to provide feedback regarding the
Town Meeting. C. Lovitt noted that the Town Meeting was not
well attended. He asked if the PowerPoint presentation of the
appraisal items came across as being too negative. A. Alling
and a few other committee members thought that the meeting was
well-attended, considering the busy time of year. M. McLaughlin
and P. Lemma agreed that the presentation was simply
illustrating the items that the university will need to improve
upon in the future. and P. Lemma stated that this is the nature
of both the Appraisal and the Projection sections.
C. Lovitt will be condensing the complete Appraisal section and
he will try to have it ready for posting to the web by the end
of May. He asked the committee if it would be helpful to post
the Appraisal PowerPoint from the Town Meeting on the NEASC
website. Committee members agreed that posting the PowerPoint
and asking the campus for feedback would be helpful.
R. Cernock expressed his concern regarding the inclusion of
feedback given by the campus community into the Self-Study. He
asked if the chairs would be required to add feedback and
comments. P. Lemma responded that the feedback should at least
be considered by the committee, regardless of whether or not
they will include it. A. Alling suggested responding to the
individual who sent the comment and thanking them for their
input. C. Magnan added that NEASC will be inquiring about
whether or not the campus has had the chance to provide their
input; the committee needs to respond to feedback in order to be
in line with NEASC.
Appraisal Section Comment—C. Lovitt
C. Lovitt expressed concern that the self-study draft does not
include data from the internal auditors. He added that this
information is an important portrayal of institutional
effectiveness, in that it shows that the University has been
held accountable for its actions. C. Lovitt asked the committee
if these audits could be referenced in the Appraisal as evidence
of accountability and critical introspection. The committee
agreed that this information should be included in the
self-study, either in a link or in the document room. C. Lovitt
will talk to L. Wilder about including this information in the
self-study.
Projection Section Updates:
P. Lemma provided a handout called, “Improving Your
Self-Studies: Reviewing Your Draft,” and she explained that this
handout could assist committee members in writing their
sections. P. Lemma explained that NEASC suggests that all
appraisals and projections contain data that proves their
claims; the handout provides examples of this.
C. Magnan reported that Standard 11 has finished the appraisal,
and the committee will focus primarily on the campus climate
initiatives for their projection section.
N. Pettinico reported that Standard 10 has created a bulleted
list of issues that will be addressed in the projection. C.
Lovitt also suggested referencing the Voluntary System of
Accountability.
C. Lovitt asked R. Cernock if the IT items that were added to
the Strategic Plan would fit into the Standard 7 projection. R.
Cernock replied that he will review the items and add any
pertinent information to the projection section. R. Cernock
added that the Library’s projection section is complete.
A. Alling will meet with the Standard 3 committee on Monday to
discuss their bulleted list of projection items. A. Alling
asked C. Lovitt to verify that the projection is expected to be
in a narrative format; C. Lovitt replied that it was.
T. Craine has drafted the projection section, and C. Barrington
is currently revising this draft. T. Craine asked that C.
Lovitt or P. Lemma provide him with feedback regarding the
Standard 1 appraisal section.
*C. Lovitt announced that the deadline for the projection
sections will be May 30, 2008.
Summer Agenda:
Regarding the summer agenda, C. Lovitt explained that he will
read the entire document once it has been drafted. Upon reading
the draft, C. Lovitt will submit the document to a committee
that will be responsible for reading, editing, and providing
feedback. C. Lovitt added that K. Kollar will assist in the
editing and proofreading process. C. Lovitt also mentioned that
President Miller has not yet read the draft and he may want to
change and/or rearrange some of its contents.
C. Lovitt suggested that the committee designate five to six
people for the reading/editing committee. A discussion occurred
and the committee decided to appoint the following individuals:
President Miller, M. McLaughlin, P. Lemma, M. Leake, C.
Barrington, and B. Hosch. Faculty members of this committee
will be compensated for their time.
C. Lovitt will have the Self-Study read by the end of June. In
July, the reading committee will go through the draft, track
changes, and send it to K. Kollar to edit and check all of the
links. Once the edits are completed, the draft will be sent
back to C. Lovitt, and finally, to President Miller for the
final review.
Once the draft has been finalized and copies have been made, the
final draft of the Self-Study will be sent to NEASC team members
at the end of August.
Marketing the Self-Study
Members of the sub-committee that will develop a plan for
marketing the NEASC Self-Study include: P. Lemma, T. Craine, and
M. McLaughlin. C. Lovitt asked the sub-committee to develop a
plan and share it with the Steering Committee.
P. Lemma reported receiving a copy of a letter from NEASC
explaining that the University must publicize the Self-Study in
local, campus, and alumni newspapers. Evidence of publication
must be included in the section on Public Disclosure (Standard
10). The publications must include the following: 1) the
purpose of the Team visit, 2) the dates of the visit, 3) and the
year of the most recent comprehensive evaluation. The
publications must also invite comments from the community, which
will be sent directly to the Commission. Publication will need
to be done in the fall.
Planning Meetings for the NEASC Team Visit
P. Lemma began a list of individuals that will be scheduled to
meet with the NEASC team. P. Lemma will contact President
Meservey to discuss the individuals that the team will want to
meet with during their visit.
Action Items:
·
Projection Deadline: May 30th
·
NEASC Marketing Committee will meet, devise a plan, and share
with the Steering committee
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C. Lovitt will talk to L. Wilder about including data from the
internal auditors in the Self-Study appraisal/projection
sections.
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