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NEASC Steering Committee Meeting
August 14, 2007
MEETING MINUTES
Present: J.
Miller, C. Lovitt, P. Lemma, A. Alling, M. Toston, R. Cernock,
N. Pettinico, C. Magnan,
K. Kollar
Standard Updates:
P. Lemma (Standard 2):
Standard 2 uploaded the Description draft to Vista and will be
adding a few other appendices. Standard 2 is currently up to
speed and ready to begin the Appraisal section.
A. Alling (Standard 3): Standard 3 has
completed the Description section; the committee is planning to
condense it. They will be meeting on Monday to discuss the
draft and share their comments.
C. Lovitt (Standards 4 & 5): C. Lovitt has received
notice from three of his seven committees and has been assured
by their chairs that the drafts will be completed by the
deadline. C. Lovitt expects to hear from his other chairs as
soon as they have returned from their absence over the summer.
M. Toston (Standard 6): M. Toston will be
finalizing the Description draft this week and will be sharing
it with the committee next week. They are having regular
meetings; M. Toston stated that
the committee is on schedule.
R. Cernock (Standard 7): Standard 7 has gathered a
large quantity of information for the Description section, and
R. Cernock reported that everything is coming together nicely.
There was some slight difficulty, however, in finding data for
Standards 7.11 and 7.12. R. Cernock provided a handout to the
steering committee, asking them for feedback on these sections
of Standard 7.
N. Pettinico (Standard 10):
Standard 10 is working on separating out each subsection point
by point for their Description section which is otherwise
complete. The Appraisal piece is also progressing, and some of
Standard 10’s surveys have already been distributed and the
results received.
Carolyn Magnan (Standard 11): Standard 11 is currently
paring down their eight-page Description draft. There are
several documents that need to be uploaded to the Appendices
folder in Vista. The group will meet next month to discuss the
Appraisal section; it plans on administering its own
ten-question survey.
Update on Noel Levitz Survey:
The deadline for campus input
regarding the Noel Levitz survey is Wednesday, August 15th.
After this deadline, A. Alling, G. Crundwell, and P. Lemma will
meet to discuss the final questions that will be added to the
survey. A. Alling added that the survey is to be administered
to the campus community on or around October 1st.
It was suggested by A. Alling
that the committees coordinate all surveys so that Noel Levitz
is administered first; hopefully, this would promote a wider
participation from the campus community.
N. Pettinico suggested that
committees with additional questions that do not appear on Noel
Levitz might want to consider combining their questions to avoid
over-surveying the campus community.
A. Alling reminded the group that
the senate will also be administering the Noel Levitz survey for
its own purposes and, therefore, will also want to share their
survey results with the community. A. Alling suggested that
they coordinate with the senate regarding survey results.
10.12 Forms/Completed Summer Work—P. Lemma
P. Lemma asked committee members
to let her know who has completed summer work in order for the
10.12 forms to be processed. She asked that chair members who
have not yet contacted her take a look at the forms and let her
know whether or not to pay the individuals.
Review NEASC Timeline (handout)—C. Lovitt
The NEASC timeline was
distributed and C. Lovitt recommended that everyone review it
and be aware of the upcoming deadlines.
Looking at the timeline, C.
Lovitt noted that there has not yet been a discussion regarding
who will be responsible for editing the self-study draft. C.
Lovitt volunteered to read the draft in its entirety, and he
asked for other volunteers to assist in the editing process. P.
Lemma spoke to a representative from NEASC who also agreed to
read the draft after all sections have been completed.
C. Lovitt added that the draft
will eventually need to be converted from a bulleted form to a
narrative form, and he mentioned the possibility of hiring
someone to be in charge of editing the draft.
C. Lovitt suggested adding a mock
self-study visit to the timeline. He commented that it would be
a good way for the committee to prepare as well as a way to
point out and fix any flaws in the report.
C. Lovitt reminded the committees
that once the results of the web-based survey are received, the
primary focus throughout the fall semester should be on the
Appraisal section. He reminded the committee that the Appraisal
section should be completed by the end of December.
Vista Appendices/Document Room Table of Contents (handouts)—P. Lemma
P. Lemma provided a copy of the
Vista Appendices and the Document Room table of contents. She
asked that each committee member look it over and indicate on
the handout which documents pertain to their respective
standards. When finished, committee members should return the
handout to P. Lemma or K. Kollar.
C. Lovitt asked P. Lemma to send
an e-mail reminder to the chairs asking that they review the
table of contents and make sure that all of their documents are
appropriately labeled.
P. Lemma asked R. Cernock if it
would be possible to attach links to the final self study so
that the visiting team could click to access various documents
and information that were
available online.
CIHE Forms (handout)—P. Lemma
P. Lemma provided CIHE forms to
the committee and explained that they are to be completed and
submitted to NEASC in addition to the self-study. All of the
information within the self-study must be consistent with the
data on these forms.
P. Lemma informed the committee
that the group is also required to provide a Preface along with
the self-study and CIHE forms. C. Lovitt asked P. Lemma to send
him a sample Preface for his own reference.
Making the Self-study Available to the Campus Community:
Regarding distribution of the
self-study to the campus community, C. Lovitt has no problem
with making the Description section available in the fall for
feedback and comments. A. Alling agreed with sharing the
Description, but she suggested that the committee avoid asking
for feedback to which C. Lovitt concurred. President Miller
suggested that the committees hold off on considering any
feedback until the entire report is finished. He commented
that considering all feedback at once might make the process
easier.
Action Items:
Ø
Committees
review Table of Contents and indicate which documents
pertain to their standards. Send table to P. Lemma or
K. Kollar.
Ø
Committees
send feedback regarding Standards 7.11 and 7.12 to R.
Cernock.
Ø
P. Lemma
and R. Cernock will meet to discuss adding links to the
self-study.
Ø
P. Lemma
will send C. Lovitt a sample for the self-study Preface.
The next Steering
Committee Meeting will be held on
Tuesday September 11, 2007, at
11:00 a.m. in the
President’s Conference Room.
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