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NEASC Steering Committee Meeting
April 8, 2008, 11:00 a.m.
Presidents Conference Room
Minutes
Present: C. Lovitt, P. Lemma, M.
McLaughlin, T. Craine, A. Alling, M. Toston, R. Cernock, L. Wilder, C. Magnan, K. Kollar
Debriefing of President Meservey’s Visit—P.
Lemma
P. Lemma discussed the details of President
Meservey’s March 31, 2008 visit. She explained that the
purpose of President Meservey’s visit was for her to familiarize
herself with the campus, as well as help the committee gain a
sense of what the visit will be like in the fall. The
following is some of the information that was obtained during
President Meservey’s visit:
Self-Study Details:
·
P. Lemma informed L. Wilder that the most
recent financial statements will need to be sent to NEASC as
soon as they are drafted. L. Wilder confirmed that
these drafts would be complete by September 2008.
· P.
Lemma informed the group that the self-study and all
corresponding documents need to be sent to every member of
the NEASC visiting team as well as the Commission.
Visit Details:
·
President Meservey provided P. Lemma with a
preliminary list of the visiting team members. She will
inform P. Lemma when the list has been finalized. The
team will be nine members from NEASC and one member of the
Department of Higher Education.
·
There will be one NEASC team member in charge
of a specific standard of the self-study, perhaps two for
more complex standards. A secondary party will be
assigned to help each member.
·
Team members will be staying at the Marriott
Hotel in Farmington. P. Lemma reserved a conference
room for them in addition to their individual rooms.
·
Members will need a computer and a printer in
the conference room at the hotel. C. Lovitt asked R.
Cernock to be in charge of this task.
·
There will be a working dinner on Sunday,
October 19, in which President Meservey asked that a small
group of about 30 people attend. It will be up to the
Steering Committee to decide who to invite to this dinner.
Document Room:
·
President Meservey was satisfied with the way
that the documents and links were being compiled for the
visit.
·
President Meservey was concerned that there
may not be enough workspace for the team members. She
asked the committee to provide the team with another table.
·
President Meservey will let P. Lemma know how
many computers will be needed in the room. Most team
members will bring their own laptops. There will need
to be at least one computer in the room that is connected to
the printer.
·
All team members will need to be given key
access to the Document Room as well as to all equipment
within that room. P. Lemma and K. Kollar will be in
charge of this task.
Meetings with the Site Team Members:
·
During her visit, President Meservey informed
P. Lemma of a few groups that the NEASC team would like to
meet with during their visit in the fall. These groups
included: the Chancellor, members of the BOT, faculty,
students, external constituencies, the Steering Committee,
and any other groups the University feels they should
include.
·
While on campus, the NEASC team will want to
have open forums, where any members of the campus community
can come and participate in the self-study process.
·
President Meservey asked that the Chancellor
come to the CCSU campus for his meeting with the visiting
team. P. Lemma will arrange this meeting.
C. Lovitt asked P. Lemma to find out exactly
which groups the visiting team will want to meet with, as
well as how large these groups should be. C. Lovitt
would like to get an idea of who the team will want to meet,
so that the Steering Committee can get these groups together
to familiarize them with the self-study process and prepare
them for the visit.
Marketing the NEASC Self-Study—M. McLaughlin:
C. Lovitt asked M. McLaughlin to attend the
meeting in order to provide assistance in increasing the
visibility of the NEASC Self-Study. C. Lovitt added that
the committee must make every effort to encourage participation
and increase awareness in this process. M. McLaughlin and
the committee discussed a few ways in which to achieve this
goal.
C. Lovitt suggested that the Steering Committee
create one-page executive summaries of their standards, in order
to generate campus talking points for the NEASC visit. He
added that this would allow individuals to learn about the
self-study without having to read the entire report.
L. Wilder suggested that a formal meeting be
arranged in the fall to commence the Self-Study visit. L.
Wilder added that this meeting should be an open forum in which
President Miller formally introduces the reaccreditation process
and highlights the important issues that the community needs to
know about the visit. M. McLaughlin agreed that this was a
good idea.
T. Craine suggested that all departments include
the Self-Study on their department meeting agendas. He
added that the Faculty Senate can also add this to their agenda
items. C. Lovitt added that the SGA and the GSA should
also include the Self-Study in their agendas.
M. McLaughlin then made some recommendations:
1.
Ask the Courier do a front-page story about the NEASC
visit.
2.
Send a consistent flow of e-mails to the campus community.
3.
Add a message on Central Pipeline to gain the attention of the
students.
C. Lovitt suggested having a “Get Ready for NEASC
Day,” in which activities will be held to increase awareness of
the accreditation process. The committee agreed with this
idea. C. Lovitt asked that a subcommittee be formed to
coordinate the event. P. Lemma, T. Craine, M. McLaughlin,
and K. Kollar offered to join this committee.
Discussion of Agenda for Town Meeting—C. Lovitt
C. Lovitt discussed the agenda for the May 1,
2008 Town Meeting. He asked that all committees submit
their appraisal sections so that they can be discussed and
feedback can be given. C. Lovitt explained that the
feedback given by the meeting attendants would be used to assist
the committee in writing the projection sections. C.
Lovitt added that he would like to have a complete draft of the
self-study completed before the summer.
The Next Steering Committee Meeting will be held
on
May 6, 2008 at
11:00 a.m. in the
Presidents Conference Room.
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